How to use Reference Documents

Reference Documents

Upload, manage, and activate essential documents to guide your content creation.

In This Article

• What Are Reference Documents

• Supported File Types and Word Limits

• Upload Limits by Plan

• How to Use Reference Documents

What Are Reference Documents

Reference Documents are your team’s centralized space for storing key materials that guide content creation. Instead of switching between platforms or hunting down assets, you can keep everything in one place inside Frase—and let Frase’s AI use it to inform your work.

Use Reference Documents to upload brand guidelines, internal research, product specifications, and more. Frase’s AI will reference these documents when generating content, so your outputs are aligned with your source material.

Once uploaded, documents are:

• Fully searchable

• Editable within Frase

• Organized into folders

• Controlled by visibility settings

⚠️ Permissions required: Only users with editor access can upload or edit Reference Documents.

Supported File Types and Word Limits

You can upload documents in the following formats:

• PDF

• DOCX

• TXT

• CSV

You can also create a Reference Document directly inside Frase.

🧠 Each uploaded document can contain up to 6,000 words. If your source exceeds that, consider breaking it into multiple files.

Upload Limits by Plan

Your subscription plan determines how many Reference Documents you can upload:

🔄 You can update or replace documents at any time to ensure your content stays grounded in current information.

How to Use Reference Documents

1. In the upper right corner, click AI Knowledge Hub.

2. Select Reference Docs.

3. Click Upload Document or Create New Document.

4. Choose your visibility settings.

5. When creating content, type @ and select which documents you want the AI to reference.

🔍 Use the search bar to filter and select relevant documents depending on your project or content goal.